There are many areas in this business that require high efficiency and effectiveness of work that is perfectly managed by the fleet management. Fleet management (needless to say) is also an important business operation as it involves thorough monitoring of daily commercial vehicle activity.
Oftentimes, fleet managers also have to monitor these throughout the operations in order for them to decide on how they can configure activities regarding dispatch and routing procedures, assets utilization efficiency activities, cost control, or fuel management.
So, using a fleet management system to reduce the burden and streamline the process has become one of the most convenient options today.
As with any software, there are many factors that weigh into the price of fleet management software and this includes the size of the fleet, the features you need, and much more.
The most basic can be free of cost while the advanced ones may cost up to $1000. The cost could also be charged per vehicle basis which could be quite cost effective than charging per kilometer basis. Now let us discuss all the parameters that may impact the cost of the fleet management software.
Total Cost it Takes to Build a Fleet Management System
The cost of fleet management is based on your needs and the features you want. It would depend on the factors such as
- Features
Some of the important factors that determine the cost of fleet management software include whether it comes with GPS tracking, and vehicle maintenance or not. There will be an additional cost if it is equipped with a driver monitoring system.
- Number of vehicles
Another factor that may be considered in relation to costs, is the number of vehicles that are required to be managed. The price of the software will increase with the number of vehicles you want to manage.
- Customization
Any custom features will also add to the cost. If a software company has designed aspects of the system to fit your unique business there will be extra cost.
Subscription-based
The software remains in cloud premises and businesses pay on a monthly or yearly subscription basis. This will lower the barrier to high-quality solutions, making them available for corporations of all sizes. The cost to subscribe to these systems can be anywhere from $20 — 150 per vehicle/month.
- Software Integration
If the fleet management software needs to be integrated with other systems (payroll or customer management), the price can also trend higher.
- One-time purchase
You pay one fee to buy the software outright. It is a very heavy immediate-cost option. However, there will be no further recurring expenses.
- Per vehicle pricing
There may even be a few providers that charge per individual vehicle in your fleet. This is commonly implemented by larger fleets of vehicles (e. This may vary between $15 and $100 per vehicle month.
Fleet management software pricing varies depending on the size of your fleet, included features offered, and whether you need a cloud-based or an on-premise solution.
The cheapest option might be something like software at maybe $20-30 per vehicle per month.
Smart, full-featured software will cost around $100 per month or over for each vehicle while mid-range applications can range between $30 and $50 per vehicle a month. Software companies may also impose setup fees.
How to Make a Fleet Management Software Cost Effective
Keeping the cost to a minimum is an important part of accomplishing your goal, and with careful consideration and approach, you can do this. Here we have listed steps you can follow to create a fleet management software cost-effectively
- Understand Your Needs
First of all, determine the concept and specifications of your fleet management software. While keeping costs under control, understand the features and functions that are definitely essential for meeting your business goals.
- Research
Undertake thorough investigations to identify experienced developers or software development teams with skills in creating software applications; particularly those that relate to fleet management. Look for a software provider that has been operating for several years and possesses a portfolio demonstrating its capabilities.
- Choose the Correct Platform
The selection of the technology stack can significantly affect the cost of development and time to market. Choose technologies, frameworks, and features that are suited for your project, the experience of your fleet management service provider will help you meet your long-term scalability goals.
- Agile Platform
Agile platforms speed up the development process and effectively manage changing requirements. It allows continuous development, production and feedback. Agile development methods facilitate transparency thereby reducing rework; thus eventually saving on fleet management software development costs.
Before You Go!
For companies using several vehicles, Fleet management software brings various benefits because it automates business processes and reduces operating costs significantly.
TrackoBit is aimed at making fleet operations more streamlined and productive as well as more efficient.
By using its tailored solutions with advanced technologies, Trackobit provides features such as real-time tracking, routing optimization, and complete reporting.
